Meeting Minutes

8/14/2006 - Regular Meeting

The Tallapoosa County Commission held its regular meeting August 14, 2006 at the Courthouse in Dadeville, AL at 9:00 a.m.  Tallapoosa Publishers was present.   

Chairman Coley called the meeting to order at 9:00 a.m.

Public Comments from Citizens:
Linus Fiely addressed the Commission regarding residential lots on Blue Creek Circle. Fiely stated that several residents have reason to believe that an attempt will be made to have lots which were platted as residential changed to commercial. Fiely stated that such a change would have a negative impact on property values. Fiely stated that he speaks for other residents of Blue Creek Circle and they want to protest this change.

Florence Estes with the Buttston Community addressed the Commission regarding city water. Estes stated that Buttston is interested in having city water. They have been working with the Health Department and now need to have mineral tests performed on ten wells. Estes asked the Commission to consider paying for the tests which will range from $50 to $100.

Danny Lloyd with the Volunteer Fire Department Association addressed the Commission regarding budget. Lloyd requested that the Commission budget $7500 for each Volunteer Fire Department for a total of $105,000.

Public Comments from Elected Officials:

Chairman Coley called roll. All commissioners were present except for Commissioner Allen.

Commissioner Shaw gave the invocation.

Chairman Coley led the Pledge of Allegiance.

Chairman Shaw made a motion to amend the agenda as follows:
Item P: Approval of Reappraisal Budget
Item Q. Approval for the Reappraisal Dept. to seek a GIS grant
Item R: Home Builder's Association
Move Item I to Discussion
Add Discussion of Technology Director
Commissioner Oliver seconded the motion. The motion passed unanimously.

Consent Agenda:
Commissioner Shaw made a motion to approve the minutes from the July 25th meeting. Commissioner Oliver seconded the motion. The motion passed unanimously.  Attachment

Commissioner Shaw made a motion to approve the purchase orders for the Highway department and the warrants for all funds. Commissioner Archer seconded the motion. The motion passed unanimously.  Attachment

Commissioner Archer made a motion to approve the Retail Table Wine License for Chuck's Marina. Commissioner Oliver seconded the motion. The motion passed unanimously.  Attachment

Commissioner Oliver made a motion to approve the ROW deed for Amber Drive. Commissioner Shaw seconded the motion. The motion passed unanimously. Attachment

Commissioner Shaw made a motion to approve Family Medical Leave for Samuel Fitten. Commissioner Archer seconded the motion. The motion passed unanimously. Attachment

Commissioner Archer made a motion to approve the following sick leave transfers: 20 hours from David Moore to Samuel Fitten 
               160 hours from Annette McGrady to Samuel Fitten
Commissioner Shaw seconded the motion. The motion passed unanimously.  Attachment.

Commissioner Shaw made a motion to approve the Preliminary Plat for The Village Subdivision, Plat No. 2. Commissioner Oliver seconded the motion. The motion passed unanimously.

Commissioner Shaw made a motion to table the Horseshoe Bend Regional Library Board appointments. Commissioner Oliver seconded the motion. The motion passed unanimously. Attachment

Commissioner Oliver made a motion to approve the naming of a private roadway to Tayco Trail. Commissioner Archer seconded the motion. The motion passed unanimously. Attachment

Commissioner Shaw made a motion to move Item I to Discussion. Commissioner Archer seconded the motion. The motion passed unanimously. 

Commissioner Shaw made a motion to divide the Discretionary Funds equally among the five districts. Commissioner Archer seconded the motion. The motion passed with a 3-1 vote. Commissioner Oliver voted no. Commissioners Shaw, Archer, and Coley voted yes.

Commissioner Shaw made a motion to approve the resignation of County Administrator, Annette McGrady. Commissioner Oliver seconded the motion. The motion passed unanimously.

Commissioner Shaw made a motion to approve the Training Agreement with Auburn University. Commissioner Oliver seconded the motion. The motion passed unanimously.

Commissioner Shaw made a motion for Chairman Coley, Commissioner Archer, and John Dendy to serve as a screening committee to hire a County Administrator.  Commissioner Oliver seconded the motion. The motion passed unanimously.

Commissioner Shaw made a motion to approve the Lee County Youth Development Center Contract for FY2007. Commissioner Oliver seconded the motion. The motion passed unanimously. Attachment

Commissioner Shaw made a motion to keep Commissioner Coley as Chairman until after the November Election. Commissioner Oliver stated that at the last meeting it was approved for Commissioner Allen to take a 30 leave and to return to the Chairmanship after thirty days.  Commissioner Shaw stated that his motion stands. Commissioner Archer seconded the motion. The motion passed unanimously.

Commissioner Archer made a motion to approve the Reappraisal Budget. Commissioner Shaw seconded the motion. The motion passed unanimously. Attachment

Commissioner Shaw made a motion to authorize the Reappraisal Department to apply for the GIS grant. Commissioner Archer seconded the motion. The motion passed unanimously. Attachment

Commissioner Shaw made a motion, contingent upon the advice of the County Attorney, to approve the payment of training for members of the Home Builder's Association with the payment divided among all Commissioners.  Commissioner Archer seconded the motion. The motion passed unanimously.

Old Business:
New Business:

Discussion Items by Commissioners:
Commissioner Archer addressed the Commission concerning the Self-Governance Act of 2005. Commissioner Archer stated that the County Commission cannot pass any laws or ordinance without permission from the Legislature. Commissioner Archer stated that the Legislature has given the Commissions of Alabama the authority to pass laws and ordinances and to regulate fines and fees. Commissioner Archer stated for the County to participate, we would have to have this on a ballot for the voters. Commissioner Archer stated that several counties have passed this; and that several more counties have this on the ballot for November. Chairman Coley stated that he receives calls from citizens wanting stuff done that the Commission does not have the authority to do. Chairman Coley stated that he would like the Commission to consider having this put on the ballot for the November election.

Chairman Coley addressed the Commission regarding the budgeting process. Chairman Coley stated that the Departments are turning in their final budgets. Chairman Coley stated that once every thing is turned in and the budget is finalized, the Commissioners will receive a budget notebook, and any budgeting meetings that are required can be scheduled. Chairman Coley also stated that everyone seems to be reasonable in their budget requests and thanked the Department Heads for doing a good job.

Chairman Coley addressed the Commission concerning the County Audit. Chairman Coley stated that based on his conversation with outgoing Administrator, Annette McGrady that the County has met the requirements for the auditors to come back and continue the audit. Chairman Coley stated that we are not out of the woods yet. There are several other pieces that will need to be addressed, but that we have made great progress in the last few weeks.

Chairman Coley addressed the Commission regarding the policy on the Discretionary Funds. Chairman Coley stated that there is a packet for the Commissioners to review. This packet is guidelines regarding the use of Discretionary Funds.

Chairman Coley addressed the Commission regarding an Information Technology & Telecommunications Director. Chairman Coley presented a job description for this position. Chairman Coley stated that he wants the Commission to review this position before the final vote. Commissioner Shaw asked how much the County pays for outside resources. Chairman Coley did not have the exact figure in front of him.

Commissioner Archer stated that the Commission has received a letter from the State Employee's Retirement Board regarding a 7% increase for all retired employees. Commissioner Archer stated that he has requested that Payroll Clerk, Vicki Florine, present the number of retired employees so that the Commission can determine how much this will cost the County before they vote.

Commissioner Shaw made a motion to enter into Executive session to address the issue of a pending Economic Development matter. Commissioner Archer seconded the motion. The motion passed unanimously.

Announcements:

Chairman Coley stated that the Courthouse will be closed on September 4, 2006 in honor of Labor Day.

Commissioner Oliver made a motion to adjourn. Commissioner Shaw seconded the motion. The motion passed unanimously. 

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